Useful event resources

On this page you'll find links to useful resources relating to help you create a successful event.

Quick links

Event Organiser Handbook

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Events Policy and Guidelines

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QLDC Brand Guidelines

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Other links

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Event Organiser Handbook

QLDC have created a handbook to guide event organisers through the permission needed to hold events in the district. The guide also details operational considerations and other areas of event organisation that should be considered.

If you’re not sure how to start organising your event, then download this handy guide! We also have two great summary documents that can help with planning a successful event and event evaluation.

Events Policy and Guidelines

All events supported by QLDC in the district must meet or be working towards the Events Policy objectives. The Events Policy was adopted by council in June 2025 and sets out how council responds to events in the district to reflect community expectations.

The policy is a high-level document that guides the QLDC Events Office. We’ve also created a guidelines document that helps explains the words and concepts contained in the policy.

These two documents go hand-in-hand and it’s best to give them a read before organising your event.

Accessible events

Alcohol licensing

Community funding (including events)

Event signage

Event volunteers

Film permits

Food safety guidelines

Health and safety / Risk management

Resource consents

Temporary road closures for events

Tents, marquees and similar lightweight structures

Toilets and trade waste

Weddings and civil unions

QLDC Brand Guidelines

For our brand guidelines and tips on how to use our logo correctly when running an event, please take a look at the pdf below. If you require a copy of the QLDC logo, please send us an email advising what file type you need and/or where you will be placing the logo (online, print, email):  events@qldc.govt.nz 

Other links

  • Thinking of running an event for young people, by young people, or an all-ages community event. Make it a Good Vibes event, which is fun and alcohol-free.

    A guide for running alcohol-free event has been produced by Alcohol.org in association with the Health Promotion Agency.

    To find out more about running successful alcohol-free events, check out The Good Vibes Guide.

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  • The New Zealand Events Association (NZEA) is an independent events industry body leading, celebrating and standing up for every aspect of the events sector.

    Members enjoy access to education and development programmes, advice, networking opportunities and professional resources to inspire a world-class events industry.

    Website: https://nzea.co/

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  • New Zealand Government works in partnership with the event sector to support New Zealand’s growing reputation as an attractive destination for major events of global significance.

    Website: https://www.majorevents.govt.nz

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  • Many community groups use some form of gambling to raise funds. Activities such as housie, raffles, lotteries and games of chance must comply with the Gambling Act 2003. These activities are placed into class 1, 2 or 3 depending on the level of money involved.

    For more information on this, head here: www.police.govt.nz/advice/personal-community/housie-raffles/games-chance

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  • If you are holding an outdoor pyrotechnic display, you need to have an outdoor pyrotechnic display compliance certificate for the event. An application form and supporting documentation must be submitted to a compliance certifier approved for issuing pyrotechnic display compliance certificates.

    For more information, head here: worksafe.govt.nz/topic-and-industry/hazardous-substances/certification-authorisation-approvals-and-licensing/outdoor-pyrotechnic-display-compliance-certificates/

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